Computers and Technology

How Do we Backup Multiple Outlook 365 Mailboxes to an External Hard Drive?

Microsoft 365 (formerly known as Office 365) needs no introduction. It consistently ranks first in the world for SaaS-based online business productivity tools. And signing up for its subscription plan is as easy as butter. Taking backup multiple Outlook 365 mailboxes, contacts, and calendars can be difficult. Because Microsoft explicitly states in its agreement that they are not liable for any data loss in Office 365 in the event of a disaster.

The answer to this question is yes, you can download the Office 365 mailbox data and save it from data loss.

As we can see above, Microsoft does not provide a direct method for the same. To download the Microsoft 365 emails, Or try Easy to Use Backup Software for Office 365.

In this blog, we will show you the top three methods for backing up Office 365 email.

Let’s get started!

#3 Methods for Backup Multiple Outlook 365 Mailbox Without Losing

The following section contains cutting-edge methods for backing up Outlook Office 365 mailbox data to the cloud or a local hard drive.

Method #1 NetForChoice Email Archival Solution

If you run a company, you must have a solution that automatically backs up all of the users’ Office 365 data without losing a single bit. Deploy NetForChoice’s Email Archival Solution to accomplish this.

The unique feature of email archival is that it stores all backup data in the cloud. As a result, you can restore the files at any time.

If you subscribe to this solution, you will receive 10 GB of free storage per user.

Above all, the Email Archival solution offers the following benefits:

  1. Back up data from multiple mailboxes securely to a centralized archive location.
  2. An advanced search mechanism that allows you to view and restore email at any time.
  3. In addition to Microsoft 365, the Email Archival solution is compatible with Microsoft Exchange, Lotus Notes, Postfix, Qmail, Sendmail, Zimbra Mail Server, and Google Workspace.

Method #2: Backup Office 365 Data Using eDiscovery

For a specific legal case, eDiscovery searches the data in the entire Office 365 account. Additionally, you can download the Office 365 content search export to PST Via. PST Export Tool for eDiscovery. It is managed through the Office 365 admin portal.

Method #3: Make use of the Office 365 Backup Solution

The use of PCVITA O365 Backup Software is another automatic method for taking Office 365 backups. It enables users to save data from multiple Microsoft 365 mailboxes to their local or external hard drive.

It is capable of backup multiple Outlook 365 mailboxes, calendars, contacts, and documents while maintaining data integrity and metadata properties.

Restoring Emails from Backup in Office 365

Users can perform the following 5 steps to restore PST files from a local computer to an Office 365 database:

  • Install and run Office 365 Restore Email from Backup.
  • To authenticate, enter your Office 365 login ID and password.
  • To retrieve the PST files, select the Office 365 Restore radio button.
  • Select the PST files from the local PC and click the restore button.
  • Select categories, folder hierarchy, and a date filter before pressing the Start button.

Done! That is how simple it is to restore emails from backup in Office 365. The PST files saved on your local PC can be uploaded back into your Office 365 account using the steps outlined above.

Final Thoughts

That’s all there is to it when it comes to backing up Microsoft 365 email data and saving it to the cloud or local storage. Choose the PCVITA solution if you want a simple, cost-effective, and compelling approach. Rest assured, if you have plenty of time and are capable of performing a series of manual steps.

Contact our customer relationship manager if you are stuck and don’t know how to deal with Office 365 backup.

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